February 12th 2016
MONTHLY MEETING MINUTES
Present at meeting: Steve Lowe, John Owens, Rick Walker, John Springer, Dana Adams, Ben Hooks, and Lynn Easley.
Call to Order by Steve Lowe.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by John Owens, seconded by John Springer.
Financial Report:
The financial report was presented by John Springer.
Receipts:
Receipts for the year through February 12, 2016 were $1,500.00, which consists of $1.500.00 for current year dues from fifteen members.
Disbursements:
Disbursements for the year through February 12, 2016 were $742.70. Consisting of $506.72 was for socials, and $235.98 was for trophies.
Surplus:
The net disbursements over receipts results in a year-to-date cash surplus of $757.30.
General Comments:
The cash balance of $21,128.65 includes $14,087.50 in a capital reserve.
We currently have fifteen dues paying members in 2016.
Motion to accept treasury report by John Owens, seconded by Lynn Easley, all in favor.
Old Business
None:
New Business
Goals for 2016:
1) Increase membership.
Steve Lowe presented a goal of increasing membership by 50%. He encouraged everyone to contact ex-members and new prospective members to reach that goal.
Also suggested is to hang a sign at the marina entrance, and also above the walkway going out to the sailboat slips. Included on the sign will be the website, and also a number to inquire about more information on the club. Steve Lowe also suggested printing up business cards to be available to hand out to prospective members.
2) A place to meet for club activities.
One of challenges since the loss of Emerald Bay, is an inexpensive place to meet to have cook-outs and other social gatherings. Dana Adams offered the use of his house in Tyler for events. Steve Lowe has a place at his location where the first use is free.
3) Increase social and other activities for the year.
Dana Adams presented an extensive list of 3rd Fridays Socials, some with possible speakers or presentations, dock parties, and raft up dates for the upcoming year. He also proposed an option of renting a porta-potty for dock parties for exclusive use of club members. Also suggested watching fireworks from Eagle's Bluff rather than dealing with the boat traffic and heat on a raft-up on July 4th.
Activities Calendar:
Dana Adams presented a list of activities for the up coming year including third Fridays, dock parties, speakers or presentations, and even a possible road trip. Here is a partial list of what to expect. The full list will be posted to the events calendar as details are finalized.
February 19th – Third Friday at Portofino's.
March 17th – Saint Patrick's Day at Dana's House.
March 18th – Dinner with a possible speaker.
April 16th – Sailboat Race.
April 22 – Cheeseburgers in Paradise Dock Party.
April 30th – Sailboat Race.
May 7th – Sailboat Race.
May 21 – Sailboat Race.
May 21 – Raft up.
June 4th – Sailboat Race.
June 17th – Third Friday.
June 25th – Sailboat Race.
July 4th – July 4th Fireworks.
August 19th – Third Friday.
September 10th – Sailboat Race.
September 16th – Third Friday.
September 24th – Sailboat Race.
October 8th – Sailboat Race.
October 21 – Raft up.
October 29th – Sailboat Race.
November 18th – Third Friday.
December 17th – Christmas party.
January 21 – Annual Meeting.
2016 Race Series:
In a previous communication, Jim Stevenson will modify the race course to include to a three legged course. The club will need to come up with another buoy to mark the turn. The club might have one, we will just have to track it down, also John Owens will check with his suppliers for a cost of a new one. Ben Hooks suggested making simple ones for the starting buoys.
Ben Hooks also suggested standardizing the racing rules, and instructions for the racers, either by obtaining a racing rules book, or perhaps a speaker at one of the social events.
Lake Authority Meeting:
Steve Lowe met with the lake authority to discuss possible extending the docks for addition sailboats, and on a longer time frame possible locations for the club. The lake authority owns several tracts of land, but they would have to have the depth measured for suitability to deeper draft boats.
Lake Palestine Marina:
Steve Lowe, John Owens, and Ben Hooks also plan on meeting the owner of Lake Palestine Marina to discuss extensions, and other improvements for the marina. The club could also rent a storage room at the marina for an annual fee of $350 per year. The club would also like to acquire additional marina access keys for members not located at the marina for events. The club is considering using a barge or pontoon boat to provide more space on the water and for storage of club equipment so it wouldn't have to be hauled out to the end of the dock for every use. John Owens provided ballpark figures on what a new barge with a motor mount would cost. Rick Walker noted that used pontoon boats are out there at a reasonable cost, they just have to be found. Dana Adams offered to lease his pontoon boat to the club for a small fee, the boat is currently located on another lake and would have to be moved.
Handling Website Inquiries:
The club also discussed the best way to handle web inquiries. It was decided the best way was for the Commodore to reply, and the Social Director could invite them to an event like the Third Friday social if they are interested in boating, sailing, or the club. It it is sailing related, an offer from a club member to take them sailing would be greatly appreciated.
Next Director's Meeting
The next directors meeting was schedule for The second Tuesday in March, which would be March 8th at at 4:30 PM and Ben Hooks office. Directions to that location to follow.
Adjournment:
Motion by John Owens. Seconded by Rick Walker to adjourn. Approved.