October 10th, 2018
MONTHLY MEETING MINUTES
Present at meeting: John Springer, Chuck Brazell, Steve Lowe, Rick Walker, Rich Munson, and Lynn Easley.
Call to order by John Springer.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by Steve Lowe, seconded by Chuck Brazell.
Financial Report
The financial report was presented by John Springer.
Receipts:
Receipts for 2018 through October 10th were $2,306.00, which consists of current dues from twenty-two members and $81.00 for sales of club merchandise.
Disbursements:
Disbursements for 2018 through October 10th were $1,570,43 for operations and $113.14 for capital items, resulting in total disbursements of $1,683.57. Disbursements for operations are as follows.
1. $582.49 Socials
2. $417.04 Storage Locker.
3. $326.21 Bur-gees (6) and hats (6).
4. $100.00 Slip Rental.
5. $60.00 P.O. Box Rent.
6. $33.00 Trailer Storage.
7. $26.72 Regatta Trophies.
8. $24.97 Supplies.
Surplus:
For operations, receipts exceeded disbursements resulting in an operating surplus of $735.57.
General Comments:
The cash balance as of October 10th 2018 is $15,534.87. The cash balance one year ago was $16,157.79. We have twenty-two dues paying members in 2018.
Motion to accept Treasury report by Rich Munson, seconded by Steve Lowe.
Officer and Director Reports.
John Springer – Regatta comments, but will save them for discussion.
Chuck Brazell – Also regatta comments but will save them for the discussion later.
Rich Munson – Will discuss the Sail Seminar later.
Steve Lowe – Commended Chuck Brazell for heading up the meetings during the Commodore’s absence.
Rick Walker – Reserved the President’s Room at Emerald Bay for the seminar from 5:30 till 9:30 pm. Rick will check to see if they will do individual tickets for the members dinners or will one ticket for everyone. Also will check on getting the regatta information into the community interest newsletter.
Old Business
Slip Waiting List:
No changes to the slip waiting list.
Regatta Preparations:
1) Regatta Planning.
Most of the volunteered positions needed for the Regatta have been filled, but still needing except some people needed on the committee boat. It is hopeful that that we may get some volunteers from Lake Tyler Yacht Club, as several members from LPYC will help out with their event. Also hoping to get someone to photograph the event.
Still needing to track down the buoys for the race.
2) Finalize Name of Regatta.
The club will stay with the name Oktoberfest and the event will be dedicated to Bob Pryor who passed away earlier this year.
3) Food Menu for the Regatta
Breakfast will consist of donuts, fruit and coffee. Lunch meals will be provided by Jason’s deli for around $7.00 per meal with a $7.00 delivery charge. The meals will consist of a selection of ham and turkey sandwiches and probably chips.
4) Review T-Shirt Design
The t-shirt design was finalized featuring a ship’s wheel and dedicated to Bob Pryor.
5) Duration of the Event.
It was decided to shorten the Regatta event to a one day event. Due difficulties in getting enough volunteers for the committee boat and other duties it was felt a one day event would be more practical. The race courses will be shorter to allow the possibility of running more races in one day. In the event of a tie, there are rules for breaking ties.
Sail Seminar in November:
The sail seminar will be held on Tuesday, November 13th from 6:00 pm till around 7:00 at Emerald Bay Community Center. It will focus on light air sailing trim, and last around 45 minutes. The club will buy the speakers dinner, and as the speaker lives nearby at Cedar Creek Lake, the club won’t need to provide lodging.
New Business
Christmas Party Location, Menu and Budget:
The Christmas party will be held at Eagle’s Bluff on December 15th starting around 6:00 PM. The menu will be the chicken menu as it was at last years party.
Annual Meeting Location and Date:
The Annual meeting is currently scheduled for the third Saturday of January, at the Emerald Bay Community Center.
Upcoming Social Events:
The Third Friday for October won’t be held this month, but will be replaced by the cookout on Saturday evening of the Regatta.
Discussed plans to have a “Turkey” race in November.
Date and Time of Next Meeting:
The next meeting will be on Wednesday, November 14th, at noon, at F.D.’s Grill in Tyler.
Adjournment
Motion by Steve Lowe. Seconded by Rick Walker to adjourn. Approved.