December 14th, 2017
MONTHLY MEETING MINUTES
Present at meeting: Ben Hooks, Steve Lowe, John Springer, and Lynn Easley.
Call to order by Ben Hooks.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by Steve Lowe, seconded by John Springer.
Financial Report
The financial report was presented by John Springer.
Receipts:
Receipts for 2017 through December 14th were $2,470.00 which consists of current year dues from twenty-one members, $300.00 Regatta Receipts, and $20.00 proceeds from guests at social events.
Disbursements:
Disbursements for 2017 through December 14th were $2,259.52 for operations and $649.80 for capital items, resulting in total disbursements of $2,909.32. Disbursements for operations are as follows.
1. $736.98 Regatta.
2. $536.97 Socials.
3. $385.00 Storage Locker at Lake Palestine Marina.
4. $207.17 Equipment (Checks & Deposit Slips, Air Horns).
5. $159.40 Bur-gees.
6. $100.00 Slip Rental.
7. $80.00 Trailer Storage.
8. $54.00 P.O. Box Rent.
Surplus:
For operations, receipts exceeded disbursements resulting in an operating surplus of $210.48.
General Comments:
The cash balance as of December 14th, 2017 is $15,789.44 vs. a budget of $15,218.05. The cash balance one year ago was $17,181.05.
Steve Lowe noted that a previous member was rejoining the club bringing the number of dues paying members to 22.
The cash balance as of December 14, 2017 is $15,789.44 vs. a budget of 15,218.05. The cash balance one year ago was $17,181.05
Motion to accept treasury report by Steve Lowe, seconded by Lynn Easley.
Old Business
Regatta Shirts:
All members that still owed the club for the regatta T-shirts have paid up. The club still has some remaining T-shirts for sale. It was suggested to bring them to the upcoming social events and price them at $10.00 each.
Slip Expansion:
The directors discussed several options for expanding the number of slips. There is the original plan of adding six slips by adding another walkway branching off of the current walkway that was originally accepted by both the marina owner, and the lake authority. It also would be possible to convert a few of the current covered motorboat slips into open slips by removing the roof and boat lifts. These would be suitable for the smaller boats. One of the concerns the owner of the marina has expressed earlier was that they didn’t want to have to go into debt to build additional docks. The directors discussed possible ways of financing the docks via the club. After the holidays are over the club will approach the owner to see what the possibilities are. With having to turn away potential members, the lack of slips is a big issue. Several boat owners were mentioned that need a slip now, or in the near future.
Dock Water:
During the winter, the water is turned off at the dock to prevent the supply line from freezing. Many members need use of the water during the winter months and have inquired about ways to have more access to the water during the winter months. This is something the club will have to approach the marina owner at a later date on options.
Frostbite Series:
The Frostbite series will be handed to the incoming 2018 directors to be decided if they want to pursue the date and format of a winter time race series.
New Business
Director Position:
C.D. Sharp has let the directors know that he will be unable to make the meetings for the foreseeable future, and to see if they want to appoint someone else for the position. The directors agreed it would be best to appoint someone else for now. It was suggested to mention it at the annual meeting to see if anyone would be interested in the open position.
Upcoming Social Events:
The Christmas Party is currently scheduled for the 3rd Saturday in December at Eagle’s Nest, and the Annual meeting will be held at Emerald Bay, on the third Saturday of January. Dana Adams will send out a reminder email about the upcoming Christmas dinner. It was suggested that the annual meeting is a good time to collect the dues for the 2018 year. The directors will also invite several people that have inquired about joining the club to the annual meeting.
New Members:
Hector Ceccoli, a former member will be rejoining the club. Another prospect is a person that expressed interest in joining, but was waiting for his boat, the boat has been reported as being on the lake now.
2018 Budget:
John Springer presented a preliminary budget for 2018. The budget expects similar receipts and disbursements as the 2017 year.
Next Director Meeting:
The next meeting is scheduled for the second Tuesday of January 9th, at 5:00 PM at Ben Hooks office.
Adjournment
Motion by Steve Lowe. Seconded by Lynn Easley to adjourn. Approved.