November 8th, 2016
MONTHLY MEETING MINUTES
Present at meeting: Steve Lowe, Rick Walker, John Springer, John Owens, and Lynn Easley.
Call to order by Steve Lowe.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by Steve Lowe, seconded by Lynn Easley.
Financial Report
The financial report was presented by John Springer.
Receipts:
Receipts for the year through Nov 8, 2016 were $1,925.00 Which consists of current year dues from nineteen members.
Disbursements:
Disbursements for the year through Nov 8, 2016 were $1,551.46 for operations and $3154.35 for capital items, resulting in total disbursements of $4,705.81 Disbursements are as follows.
1. $2,814.94 Pontoon boat.
2. $506.72 Annual meeting at Hollytree C.C.
3. $385.00 Storage locker at Lake Palestine Marina.
4. $339.41 BBQ Grill and propane tank.
5. $235.98 Trophies and Commodore Plaque.
6. $100.35 Cheeseburger in Paradise Dock Party.
7. $92.00 Toilet Rental.
8. $64.94 Phone.
9. $61.26 Business Cards.
10. $57.21 Anchor and Locker keys,
11. $48.00 Post Office box rental.
Surplus:
For operations, receipts exceeded disbursements resulting in an operating surplus of $373.54. Including expenditures for capital items, disbursements exceeded receipts by $2,708.81.
General Comments:
The cash balance as of Nov 8, 2016 is $17,590.54. We have 19 dues paying members in 2016.
New Members Dues Proration:
The board agreed on a new member dues proration. During the first six months of the year that 100% of dues would be required. In the last 6 months a due rate of 50% would be applied. This would be the best balance of fairness of rate structure verses simple dues calculations.
Due Rates for 2017:
The board discussed due rates for the 2017 year. While desiring to keep dues low to attract new members and retain current ones, the directors also are concerned about running deficits due to increased expenses with the additional improvements the club is making with the barge and social events. Currently we have a surplus from previous years membership dues, but that won't last many years. The Treasurer will highlight the issue at the annual meeting. Rick Walker introduced a motion to table further discussion until the next meeting, and John Owens seconded it.
Dues should go out before January 1st so members have the option of paying dues at the annual meeting.
The Treasurer will also present a preliminary budget at the next meeting for the 2017 year.
Old Business
Barge update and next barge work day:
The next barge work day is scheduled for November 12th, starting around 9 am till whenever.
Christmas Boat Parade:
The Christmas boat parade is scheduled for December 17th starting around dark, and the route will be from Lake Palestine Marina around to Emerald Bay and to Cumberland Ridge. The estimated travel time is 45 minutes to an hour at a slow speed going one way. Six boats have committed to it with another 2 to 3 from Emerald Bay. The event will be posted on the communities websites and newsletters for additional exposure.
Upcoming social activities:
The next social event is the Third Friday event to be held at Jule's in Tyler on November 18th.
The Christmas party will be at Eagle's Nest Clubhouse on December 10th.
The Christmas boat parade is scheduled for December 17th starting around dark at Lake Palestine Marina.
The annual meeting will be held on the third Saturday of January of 2017 to avoid a conflict with Tyler Yacht Club annual meeting. Rick Walker will be checking with Emerald Bay as a possible location for the event.
Race Committee updates:
The Racing Coordinator Jim Stevenson is still in the process of planning the 2017 race dates. Hopefully the dates can be presented at the annual meeting. Eight boats participated in the last race.
Director Openings for 2017:
Directors John Springer, and Ben Hooks positions are up for election for 2017. An email asking for nominations will go out in November.
New Business
Next Directors Meeting:
The date for the next meeting will be Tuesday December 13th
at Ben Hooks office.
Adjournment
Motion by John Springer. Seconded by Steve Lowe to adjourn. Approved.